LAUSD Overpayment Error: Know Your Rights

UPDATE!  If you received a notice from LAUSD stating that you were overpaid in August and/or September of 2020, be aware that, under our contract, you have rights and protections on payroll errors. SEIU Local 99 is demanding to bargain with the district over the overpayment error.

Be aware of the following:

  • There is a 3-year limit of recovery for payroll errors. The district cannot demand to collect for dates in August, 2020 since these are out of the timeline indicated in our contract.  The language in our contract states:

Limitations Upon Recovery: Any payroll or other salary errors claimed by an employee against the District in a timely manner as provided in the grievance procedure of Article V shall be corrected retroactively up to a maximum of three (3) years from the date of claim. In the event of an error in favor of an employee, the District shall be limited in its retroactive recovery against the employee by a three (3) year period dating from the discovery of the error. The District will notify an affected employee who receives an overpayment of more than fifty dollars ($50.00) prior to making any deductions to recover such over-payment from the employee’s subsequent salary payments. The District may allow the affected employee to establish a reasonable method of repayment with Payroll Administration. 

What should you do if you received an overpayment notice from LAUSD?

  • Reply by selecting Option 3: Propose an alternative repayment plan. This will prompt the district to set up a meeting between you and an LAUSD Payroll Specialist. Reply immediately if you have not done so as the district’s deadline to respond was September 15, 2023.
  • An SEIU Local 99 representative can accompany you to the meeting with the LAUSD Payroll Specialist.  You can request an SEIU Local 99 representative HERE.
  • Request a printed statement of the exact pay periods affected with dates, prior to committing to make payment arrangements as it is the employer’s burden to prove the overpayment.
  • If the district insists on collecting money paid outside of the three-year period (August 2020), report it to SEIU Local 99 by completing this inquiry form. A grievance can be filed as this is a violation of our contract. 
  • If you believe the amount the district is trying to collect is incorrect, you have the right to challenge it with LAUSD’s Payroll Administration Department.  Their contact information is:

Payroll Customer Services
Phone: 213-241-2570 (Monday-Friday, 8am-4pm
Fax: 866-761-7413

If you cannot reach anyone in LAUSD’s Payroll Administration Department, please complete SEIU Local 99’s Online Inquiry Form and you will be contacted by a Local 99 Member Resource Center Representative.

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