//SEIU Local 99 Internal Policies
SEIU Local 99 Internal Policies2018-07-18T14:24:57+00:00

SEIU Local 99 Internal Policies

Executive Board

Executive Board Members who use a personal cell phone to conduct Union related business and/or representation on behalf of Union Member(s) shall be entitled to reimbursement for the cost incurred and associated with said Union business and/or representation.

In the interest of remaining fiscally responsible to the SEIU Members, Executive Board Members who use a personal cell phone to conduct Union related business and I or representation on behalf of Union Member(s) and wish to be reimbursed for costs associated with said use must adhere to the following procedure:

  • First Increase
    1. Notice the Executive Director of increased usage of the personal cell along with notice of the cause (representation, Member organizing, representation, Union Action, etc.) for increased usage and cost.
    2. Submit documentation (on official Reimbursement Form) of incurred cost (copy of cell phone bill) along with identified Union activity for reimbursement within two (2) weeks of submission.
  • Second Increase
    1. Follow steps # 1 and #2 above.
    2. If an Executive Board Member wishes to continue to be reimbursed for cell phone expenses related to Union Business after the Second Request, the Executive Board Member shall also submit the costs associated with “Unlimited Minutes” and “Unlimited Texts” from the cell phone provider to the Executive Director.
    3. Upon receipt of those costs, the Executive Director will forward the information for processing and the Union will schedule the issuance of a check within two (2) weeks to the Executive Board Member for reimbursement associated with the cost to increase the cell phone plan to “Unlimited Minutes” and “Unlimited Texts.”

SEIU Local 99 shall not process or provide any cell phone reimbursement costs to any Executive Board Member during an election year in which the Executive Board member is seeking re-election.

Adopted: September 19, 2009
Revised: January 27, 2010
Revision Adopted: January 30, 2010
SEIU Local 99 By-Laws

An Industry Executive Board Division Delegate’s duties (responsibilities) may consist of the following not currently defined in the SEIU Local 99 Constitution and Bylaws:

  1. Attendance at Industry Division Meetings
  2. Attendance at the General Membership Meetings
  3. Attendance at Leadership Assembly Meetings
  4. Participate in a standing Union committee

Each Industry Executive Board Division Delegate shall maintain overall union strength as well as establishing and maintaining a visible presence of the Local Union within their Industry.

Executive Board Industry Division Delegates attending any of the aforementioned meetings shall be entitled to mileage reimbursement pursuant to the Mileage Reimbursement policy.

This policy shall effective with the retro-active date of the November 2009 Executive Board’s regular monthly meeting.

Adopted: July 17, 2010
SEIU Local 99 By-Laws: Article 6 – Executive Board, §1.B

Except in the case of emergency, an Executive Board Member seeking to be excused for non-attendance, must not only notify the Executive Director or his assistant by phone, but must also follow-up with a fax, e-mail or written letter supporting the excuse no later than the close of the business day preceding the regularly scheduled Executive Board Meeting.

Supporting documentation, such as payroll records, doctors notes, invitations, shall be required. If documentation is not received before the meeting, it shall be included as part of the agenda (Closed Session) at the next regularly scheduled Executive Board Meeting.

Examples of acceptable excuses may be:

  • Pre-planned family event (vacations, graduation, etc.)
  • Illness (Immediate Family)
  • Accident and/or Injury
  • Direct order from employer to be at work
  • Weddings
  • Funerals
  • Other excuses not mentioned above may also be considered

The Executive Board President shall rule on the merits of the documentation. The President’s ruling shall be submitted to the Executive Board for acceptance or veto. The Executive Board’s decision shall be mailed to the Executive Board Member for his/her information.

Adopted: September 20, 2008

All hotel accommodations for Executive Board members who attend SEIU Local 99 sponsored events shall be booked as single occupancy.

This policy will not preclude Executive Board members from sharing rooms if they so desire.

Adopted: March 15, 2007

For the purpose of definition, this policy defines a Local Event as an event occurring within one hundred (100) miles of the Local Union Office. An Away Event is an event in a location that is in excess of one hundred (100) miles from the Local Union Office.

Executive Board Members and Members’ reimbursement for meals at Union related events locally or away shall be as follows:

  • Breakfast: up to the limit of $25.00
  • Lunch: up to the limit of $25.00
  • Dinner: up to the limit of $35.00

Reimbursement for Union related or sponsored events that are less than three (3) days shall be subject to the following conditions and/or stipulations:

Reimbursement shall not be provided when the Union event is one (1) or two (2) days where meals are provided by the Union. If the Union does not provide meals, Executive Board Members and Members shall submit receipts on an approved reimbursement form and shall be reimbursed the actual cost of the meal(s) up to the meal limit detailed above.

Reimbursement shall be provided to Executive Board Members and Members at Union related and sponsored events that are three (3) or more days (Away event) as follows:

  • Breakfast: up to the limit of $25.00
  • Lunch: up to the limit of $25.00
  • Dinner: up to the limit of $35.00

If no meals are provided at the Union related or sponsored events, reimbursement shall begin on the first day. Reimbursement for Union related or sponsored events that are three (3) days or more shall be subject to the following conditions and/or stipulations:

  • Events that are local where meals are provided, no reimbursement will be provided for the first two (2) days. Reimbursement for outside meals will commence on the third day. Executive Board Members and Members shall submit receipts on an approved reimbursement form and shall be reimbursed the actual cost of the meal(s) up to the meal limit detailed above.
  • If the event is an Away Event, reimbursement will begin on the first day whether or not meals are provided.
  • Executive Board Members and Members shall submit receipts on an approved reimbursement form and shall be reimbursed the actual cost of the meal(s) up to the meal limit detailed above. Requests for reimbursement shall be in accordance with #EBP-3575-GOF Reimbursement Requests.
  • Executive Board Members and Members who have special dietary needs or food allergies will be allocated a twenty percent (20%) allowance over the meal price rates stated in this policy provided that proper documentation of the special dietary needs or food allergies (from a medical professional) have been submitted in writing to the Executive Director prior to the event.
  • All medical documentation submitted to the Executive Director shall be confidential and shall not be subject to review by Executive Board Members or other Union Members.

Adopted: September 20, 2008
Amended: October 19, 2013

SEIU Local 99 regular monthly Executive Board Meeting will be scheduled as follows:

  1. Every third (3rd) Saturday of the month
  2. Meeting time will be from 10:00 AM to 12:00 Noon.

Once the calendar has been adopted and it is determined there is a need to change the date of a regularly scheduled Executive Board meeting due to a holiday weekend or other calendar conflict, such change shall be done through an official motion by the Executive Board. All changes shall be properly posted to the membership.

Adopted: March 30, 2007
Revised: March 19, 2011

Special called meetings in accordance with SEIU Local 99’s Constitution and Bylaws, Article 6, Section 2B shall be as follows:

All Executive Board Members, before the date of called meeting(s) must have a minimum of seventy-two (72) hours notice in writing; and an agenda that specifies in detail the topics for discussion and possible action.

In accordance with SEIU Local 99’s Constitution and Bylaws, Article 6, Section 2E, a quorum of Executive Board Members is required for business to transpire, with the exception of business items that require a Super Majority vote.

All Executive Board Members shall be granted a fifteen (15) minute grace period for Special Called meetings. If a quorum is not reached within the first fifteen (15) minutes of a Special Called meeting, the President or presiding Executive Board Member must call the meeting to an end and no business can transpire.
In case of natural or man-made disaster (i.e., earthquake, fire, flood, civil unrest, war on American soil, terrorist attack) that directly affects property (whether owned or leased), staff, significant majority of members, or the day to day operation of this local the requirement of seventy-two (72) hours notice in writing and a specified itemized agenda may be suspended. A quorum of Executive Board Members is still required and the grace period extended to time necessary for Executive Board Members to convene. Business items that require a Super Majority vote cannot be discussed or have action taken.

Adopted: May 19, 2007
SEIU Local 99 By-Laws: Article 6, subsection(s) 2B, 2E

General and Operational

Any Member in good standing must request in writing to view the most up to date Annual Audit Report(s). The request shall be granted within ten (10) working business days upon the receipt of the written request.

Adopted: June 16, 2007

I. Purpose of Policy
The Executive Board of SEIU Local 99 acknowledges their status as fiduciaries and further acknowledges its role as the steward of union assets. To help to insure that the funds intended to be provided are actually spent on behalf of members and not fraudulently misappropriated, and to help to insure that union funds are used only to pay valid union debts and not fraudulently misappropriated, the Executive Board hereby adopts this policy to prevent, deter, and detect any fraudulent misappropriation of funds that are due the union or funds that are to be used to pay union debts.

II. Scope of Policy
The Executive Board in this policy intends to:

  1. Identify and assess risks of fraud;
  2. Create a culture of honesty;
  3. Implement procedures to prevent, deter, and detect fraud; and
  4. Implement an anti-fraud oversight process.

III. Identification and Assessment of Material Risks of Fraud Against the Union 
The Executive Board identifies two major categories of fraud risk: (1) the risk that funds due to the union are underpaid because of fraud and (2) the risk that union funds are not used to pay valid union debts but are instead fraudulently misappropriated.

The Executive Board considers fraud, while not necessarily a major existing problem, is sufficiently possible as to require the implementation of measures in each of these areas to prevent, deter, and detect fraud against the union.

IV. Identification of Anti-Fraud Stakeholders
The Executive Board will coordinate, to an appropriate degree, with other stakeholders who have an interest in preventing, deterring and detecting fraud, including:

  1. Membership of SEIU Local 99;
  2. Executive Board of SEIU Local 99;
  3. SEIU International;
  4. SEIU Local 99 Executive Director;
  5. The union’s staff; and
  6. The union’s independent auditors.

V. Maintenance of a Culture of Honesty
The Executive Board recognizes that fraud often occurs in a context where honesty and ethical conduct are not valued. Although creating a culture of honesty is a complex undertaking, the Executive Board adopts the following as important steps in creating an ethical culture:

  1. The Executive Board will adopt SEIU International’s code of conduct;
  2. The Executive Board will notify members periodically of the existence of this code; and
  3. The Executive Board will periodically ask the Executive Director whether:
    • The code of conduct has been implemented;
    • Employees are trained regarding ethical conduct; and
    • Ethical employees are hired and promoted.

VI. Prevention of Material Fraud Against the Union
The Executive Board will periodically inquire whether the Executive Director has the following practices or procedures in place:

  1. Adoption of an anti-fraud policy;
  2. Implementation of anti-fraud personnel policies, including mandatory vacations;
  3. Implementation of an anti-fraud whistleblower program;
  4. Implementation of internal financial controls, including but not limited to:
    • Independent checks by second employees of the work of accounts payable employees;
    • Separation of duties of employees who issue checks from those who process accounts payable;
    • Limit access to union documents, including password protection on computer files, limits on check signing, and physical safeguards on blank check stock; and
    • Timely performance of bank reconciliations by individuals separate from the accounts payable function.
  5. Requiring annual audits by independent, external auditors and notifying the trust of any deficiencies in the implementation of anti-fraud controls identified by the auditor and the response thereto; and
  6. Implementation of measures to confirm and verify accurate expense reports and financial controls over purchasing.

VII. Deterrence of Material Fraud Against the Union
The Executive Board recognizes that applying appropriate sanctions against an employee apprehended for fraud, including suspension or termination or referral to law enforcement authorities, may deter other employees from committing fraud. Accordingly, the Executive Board will request the Executive Director to consistently inform staff of the anti-fraud enforcement policy.

VIII. Detection of Material Fraud Against the Union
The Executive Board recognizes that its external auditor possesses a duty to the union with respect to the detection of material fraud. The Executive Board will instruct its external auditor to include in its annual audit an assessment of anti-fraud controls within the union. An anti-fraud component is to be included in the union’s financial audit.

The Executive Board further recognizes that a whistleblower and conflict of interest program is a further means to detect fraud. The Executive Board adopts the whistleblower and conflict of interest program outlined in the attached document. The program will be publicized on the SEIU Local 99 website. The Executive Board will annually ask about the implementation of the whistleblower program and how it is communicated to employees.

IX. Oversight of Union’s Anti-Fraud Program
The Ethics Liaison will have the primary responsibility for overseeing SEIU Local 99’s anti-fraud program. The Ethics Liaison will follow procedures as outlined by the SEIU International’s Code of Ethics and SEIU Local 99 Code of Conduct.

X. Policy Review
The Executive Board will periodically review this policy, the implementation of this policy, and issues of fraud prevention, deterrence, and detection.

Adopted: September 18, 2010

It is expected of SEIU Leaders, Staff and Members to conduct themselves in a profession manner while working toward common goals for the benefit of our membership. Those in leadership and staff positions, whether paid or unpaid, will set a civil and professional tone in their interactions with one another. All Board, Committee, and other meetings and personal interactions will be conducted with patience, objectivity, understanding and mutual respect.

Adopted: July 17, 2010
SEIU Local 99 By-Laws: Article 3 – Mission Statement

Background: As needed, the Local may require or allow employees and other staff to travel for the purpose of attending conferences, meetings, workshops, and other temporary assignments away from their primary job location. Travel should be necessary for the effective operation of programs and services provided by the Local; to meet the objectives of the employee’s job assignment; to contribute to professional growth opportunities; and to benefit the Local.

It is the responsibility of the employee to use sound, prudent, and professional judgment when submitting for travel approval. It is also the responsibility of the recommending and approving authority to determine the need, benefit, and appropriate use of employee time and Local funds.

For the purposes of this policy, a conference shall be defined as a formal meeting, workshop, in-service, or convention presented or conducted by a public or private national, state, or regional agency, group, individual expert, or professional organization. In the case of Local 99 employees, such conferences, or meetings are expected to provide necessary information or access to expertise required for the Local to successfully perform its duties and functions, or to contribute to their professional growth and advancement.

Allowable expense reimbursements will consist of actual and necessary expenses incurred by any employee required to attend any activity covered by the definition of conference.

The Local may prepay some expenses such as airline reservations, conference registration, and, on some occasions, cash advances to the person(s) authorized to travel.

Travel: This policy is designed to address the support system of the Local for travel and the need to maintain accurate records on the employees’ travel. All travel for Local 99 official business is to be submitted in advance. Travel submissions shall include:

  • Name of employee traveling.
  • Purpose of travel (meeting, training, workshop, conference, convention, etc.).
  • Name of sponsoring organization and registration form.
  • Location of event.
  • Inclusive dates of the event.
  • Dates of travel (actual departure and return dates).

For the purpose of definition, this policy defines a Local Event as an event occurring within one hundred (100) miles of the Local Union Office. An Away Event is an event in a location that is in excess of one hundred (100) miles from the Local Union Office. Local Event travel shall not require a travel submission and, therefore, not require advanced notice to the Executive Board but must still be reported to the Executive Board in its next regular business meeting following completion of the travel. Local Event travel, however, must be authorized by the Executive Director.

Attaching vacations to travel
Employees, while acting within the course and scope of their jobs, are responsible and accountable for their time and activities when traveling away from the Local. The regulation of the Local for leaves of absence includes provisions for accounting for any time away from the work site for official business travel. Employees must file for a vacation request when staying at a travel destination outside of the inclusive dates of the event. All expenses incurred for such extended stays are not reimbursable by the Local. All employee travel will be reported to the Executive Board at its regular business meetings.

Adopted: July 17, 2010
SEIU Local 99 By-Laws: Business Operations

Background: The following administrative procedures have been established for implementation to assist membership committee chairs and co-chairs in planning, coordinating, or presenting meetings, conferences, workshops, events, and other membership-related activities and in obtaining the proper approvals. For the purpose of this policy, a participant fee shall herein be understood to be monies to be collected direct by the committee from one member to another.

Approvals: When a meeting, conference, workshop, event, and other membership-related activity is sponsored or conducted by a membership committee, regardless of who will be in attendance or where the event is to be held, the committee chair or co-chair shall prepare a notice of the event indicating the What, When, Who, Where, Why, and How of the event and submit this notice to the Executive Director through the Local 99 staff assigned to coordinate with the membership committee. Membership communication on any meeting, conferences, workshops, events, and other membership-related activities may not be published until the proper approvals are obtained. Approvals are as follows:

  1. Any membership committee activity with no participant fee or where the cost to the Local is $2,500 or less shall be approved by the Executive Director. Any amount exceeding $2,500 shall require Executive Board approval.
  2. Any event where a participant fee is to be collected must be submitted to the Executive Director to be forwarded to the Executive Board for approval.
    Events included and approved in the annual budget supersede this approval process

Adopted: November 21, 2009

Purpose
To establish clear reimbursement guidelines for official members of Labor Management and Bargaining Committees, Officers, Executive Board Members, Caucus Chairs, Caucus Vice-Chairs, Committee Chairs and Committee Vice-Chairs and maintain accurate financial records for such expenditures, in accordance to L99 Constitution and By-Laws.

Policy

  1. Deadline for Requests
    Since L99 operates on a calendar fiscal year, all requests for mileage, mobile phone or other expense reimbursements must be submitted to L99 within ninety (90) days of incurring the expense and within the same fiscal year. Expenses incurred in the months of November and December must be submitted no later than January 25 of the following year.
  2. Mileage/Public Transportation Reimbursement
    1. Rate/Fare: Mileage reimbursement(s) shall be at the prevailing IRS reimbursement rate, when the expense was incurred or actual fare paid for public transportation.
    2. Mileage Documentation: Mileage to and from Union meetings, Labor-Management Meetings, Committee Meetings and other Union activities and events shall be documented as follows:
      • Starting point shall be from the destination from which the Member is starting his/her travel to the Union meeting or event.
      • Ending point shall be from the Union meeting or event to either the Members home or work address.
      • Initial mileage between the two (2) destinations shall be established by MapQuest, Google Maps or similar application.
        • Reimbursement is allowed for miles driven to pick up other members.
        • When multiple members carpool, only the driver shall be reimbursed.
  3. Process for Reimbursement:
    1. Complete the Transportation Reimbursement Request Form and attach the initial documentation of mileage.
    2. Members may also provide odometer readings if available.
    3. If additional miles were driven (to pick up other Members, etc.) provide a comment stating as such and list the other Members’ name(s).
  4. Eligible Members
    Members who hold the following positions may seek reimbursement under this policy:
    1. Officers and Executive Board Members
    2. Committee Chairs and Vice-Chairs
    3. Caucus Chairs and Vice-Chairs
    4. Labor Management Committee members
    5. Bargaining Team members
    6. Released Members
  5. Types of Miles Eligible for Reimbursement
    1. Officers and Executive Board Members: L99 Executive Board meeting, constitutional meeting as defined by the Constitution and By-Laws, committee meeting or committee sponsored meeting or event
    2. Committee Chairs and Vice-Chairs: Committee meetings and events sponsored by the committee in which they hold office.
    3. Caucus Chairs and Vice-Chairs: Caucus meetings in which they hold office.
    4. Labor Management Committee Members: Official L99 preparation meetings and meetings with the employer.
    5. Bargaining Team Members: Official L99 preparation meetings and meetings with the employer.
    6. Released Members: Members who have been released full-time from their regular employer for a campaign shall receive mileage reimbursement at the current IRS reimbursement rate for all assigned L99 activity for the first thirty (30) days of the release. Thereafter, members may receive a car allowance.The car allowance shall cover all L99 activity, including miles driven as a Member of a Labor Management and Bargaining Committee(s), Officer, Executive Board Member, Committee Chair and/or Committee Vice-Chair.A Member may be entitled to mileage reimbursement by submitting a mileage log that demonstrates the number of miles driven exceeds the amount of the car allowance based on the current IRS reimbursement rate for the duration of the full-time release (lost-time).

Adopted: October 19, 2013
Revised: April 2, 2014

Constitution and By Laws:
Article 2 – Objectives
Article 3 – Mission Statement
Article 6 – Executive Board

This policy replaces the following policies:
1485-EBF Mileage /Public Transportation Reimbursement
3132-GOA Committee Chair and Vice-Chair Mileage /Public Transportation Reimbursement
4400-MMF Labor Management Mileage /Public Transportation Reimbursement

All policies adopted by the SEIU Local 99 Executive Board shall be memorialized and maintained in a policy book identified as the SEIU Local 99 Policy Binder. Copies of the SEIU Local 99 Policy Binder shall be available to all SEIU Local 99 staff and members in good standing.

Copies of the SEIU Local 99 Policy Binder may be made available to other outside agencies by written request and subject to review by the Executive Board. Prior to copies being provided to other outside agencies a copying fee shall be assessed and paid by the outside agency requesting the copy of the SEIU Local 99 Policy Binder.

Adopted: September 20, 2008

Background: It is the intent of the SEIU Local 99 Executive Board to establish a policy for individuals and organizations making a request for contributions and donations from Local 99. An established policy will eliminate confusion on the part of the requester and of the Executive Board and will promote transparency in the process and with the membership.

Definitions: For the purpose of this policy, the term “contributions” shall mean financial support for the purpose of supporting organizations, partners, and campaigns that promote a common interest of, or that result in the advancement of, and benefit to, the SEIU (herein referred to as the “International”) and its L99 membership.

Through contributions, the Executive Board recognizes that the Union is the political arm of the labor movement of which all of the members of L99 are a part. As part of the labor movement, we are tasked to promote future generations of labor leaders; support organizations and causes that strengthen the political voice of our members; create opportunities for members to enhance their involvement in the political arena; and to fulfill and realize both the goals and objectives of the Local as defined in its mission statement and in the vision of its strategic plans.

The term “donations” shall mean financial support given by the donor (the SEIU L99) without the expectation or receipt of economic benefit or special consideration from the recipient (the requestor). Donations include, but are not limited to, the participation of the Local in scholarship funds, community projects, and relief funds.

For Youth Sports Leagues: In an effort to reach out to as many community sports leagues as possible and increase L99’s sponsorship of our youth throughout our communities, SEIU L99 shall set an annual overall limit of $2,600 for youth sports league donations. Application for sponsorship donations shall be limited to a $200 maximum per sports league every other year.

Youth sports leagues requesting donations (sponsorship) from L99 shall complete the request form in accordance with the policy procedure(s) below. In acceptance of the donation for support, a member of the team, parent or coach will wear a SEIU L99 t-shirt during the opening game.

Procedure at large: To request for contribution or a donation, the requester must submit a Letter of Request.

  1. The Letter of Request shall be addressed to the SEIU L99 President. In the case of the International as the requester, the SEIU L99 Executive Director may write this Letter of Request on its behalf.
  2. The letter must indicate, in a heading, that it is a “Letter of Request for Contribution” (or “Donation,” as the case may be).
  3. The Letter of Request must contain the following information; the absence of any one of these elements may be grounds for the denial of the request:
    • Name of Requester (or Organization making the request).
    • Address or location of Requester and, if an organization, its URL or Internet address.
    • Telephone and FAX numbers of Requester (and other appropriate contact numbers).
    • The amount requested and the purpose of, or use for, the funds.
    • Expected tangible result or benefit of the endeavor.
  4. Attach a copy of all supporting information, if any, related to the request.

Membership Committees’ Request for Contribution: A requester may submit a request for contribution or donation through one of the membership committees of the Local and give a presentation to that committee for the purpose of having the committee sponsor their request to the Executive Board. A committee, however, shall not have the authority to accept or reject any request for a contribution or donation.

The Committee Chair may then submit a recommendation to the Executive Board through its monthly Committee Report. Such recommendation shall not replace the submission of a Letter of Request for Contribution (or Donation)—the Letter of Request must accompany the committee recommendation.

Member Request: A member may submit a request for contribution or donation as follows:

  1. Submit a fully completed Request for Donation form to the SEIU L99 Business Office.
  2. Attach a copy of all supporting information related to the request. This would include any flyer(s) on the event which would include the date and time, location, sponsor or promoter of the event and associated costs.
  3. A written statement from the event attendee as to how this contribution or donation will help meet the goals and objectives as defined in the SEIU L99 Mission Statement.

Requests for (or donations) shall be considered for approval by the Executive Board under the Miscellaneous Requests section of the regular monthly agenda of the Executive Board.

Adopted: April 09, 2011
Revised: January 30, 2013

Executive Director

Background: The Service Employees International Union (SEIU) Local 99 recognizes its responsibility to provide effective and reliable communications to the Membership, public and media as it relates to the Local’s Mission, established goals, objectives, campaigns, political directives and achievements.

The Executive Director shall be Local 99’s official spokesperson and is responsible for the content of the Local’s publications. The Executive Director shall use effective two-way communication between the Local and its Membership, the public and media. The Executive Director shall distribute the existing communication protocols and procedures to the Executive Board, which shall include but is not limited to the identified designee (if applicable) authorized to speak to the media, job descriptions of such individuals, strategies for coordinating communication activities, any applicable legal requirements pertaining to confidentiality related to communications and the established criteria for a unified message on union issues.

In establishing communication strategies, the Executive Director shall take into account the communication needs of all Members, including those whose primary language is not English as well as those who may have other special needs (i.e., visually and hearing impaired) to the best of the Local’s ability.
The Executive Director shall ensure that staff is responsive to the needs and request of the Membership for information or assistance in the areas of representation, Member organizing and participation in campaigns and political activities.

The Executive Director shall evaluate the implementation and effectiveness of the Local’s communication(s) plan on a semi-annual basis and recommend to the Executive Board whether the goals and key objectives and issues identified in the plan need to be revised to meet changing circumstances or priorities.

Approved: March 17, 2012
SEIU Local 99 By-Laws: Article 2 – Objectives
Article 3 —Mission Statement
Article 11 – Administration

Background:The Service Employees International Union (SEIU) Local 99 has established through its Mission Statement specific objectives and goals for the sole purpose of building its Membership and increasing its political power for its current and future Membership. Local 99 recognizes that in order to achieve the established objectives and goals the Executive Director will be required to travel on a regular basis.

The Executive Board shall review on a monthly basis the travel and expenses of the Executive Director for the purpose of meeting the established goals and objectives of Local 99. The Executive Board shall authorize payment for actual and necessary expenses related to the travel and expenses of the Executive Director performing services and duties for Local 99. Under certain circumstances, the Executive Board may authorize an advance of funds to cover necessary expenses for scheduled and approved travel.

The Executive Director shall have access to and may use the Local’s credit card while attending to Union business. Under no circumstances may personal expenses be charged on Local 99’s credit cards.

As determined by the Executive Board, the Executive Director shall be reimbursed for local travel for use of a personal vehicle used in the performance of regularly assigned duties, through a monthly auto allowance or mileage reimbursement claim form on a monthly basis.

Approved: March 17, 2012
SEIU Local 99 By-Laws:Article 11 – Administration

Members and Membership

A regular Member who has terminated employment or vacated a represented bargaining unit within a jurisdiction represented by the Union, and was a member in good standing at such time, may become an Associate Member subject to Executive Board approval.

Such membership entitles the member to serve on Local-wide Union Committees and participate in Local-wide meetings.

Associate Members have no voting rights and are not eligible to serve as Committee Chairs and may not attend the Leadership Assembly.

Associate Members must pay the required dues and be approved for associate membership by the Executive Board.

Application to become an Associate Member will not be solicited by Local 99. A Regular Member must initiate the application to be an Associate Member and shall be made within one hundred-twenty (120) days of the last day of work.

The monthly dues for an Associate Member shall be ten dollars ($10.00). If an Associate Member becomes one hundred-twenty (120) days in arrears of dues payments, their membership shall be cancelled.

Adopted: November 19, 2011
Revised: March 17, 2012
SE1U Local 99 By-Laws: Article 4, subsection(s) 1B

It is the intent of SEIU Local 99 to build and maintain strong political and community partnerships for the betterment of our Members and to be the voice of social and economic justice and equality in our communities. Through our contributions and donations, our goal is to increase the recognition of SEIU Local 99 at all banquet(s) and/or conference(s) with the organizations with whom we have partnered.

SEIU Members attending banquets and/or conferences shall provide a written or oral report to the Executive Board.

Written reports shall be submitted within thirty (30) days of banquet and/or conference attendance. Staff attending the banquets and/or conferences will provide assistance to the Member in writing and preparing the written report.

A copy of the written report shall be distributed to all Executive Board members at the next regularly scheduled Executive Board meeting.

Written reports shall be listed on the meeting Agenda and shall be filed with the Executive Board Secretary.

One (1) spokesperson shall be appointed from the attendees to give the report. Oral reports may be given in lieu of written reports at the first Executive Board meeting following banquet and/or conference attendance.

Staff shall provide a monthly report to the Executive Board which shall include the following:

  1. Names of all scheduled attendees (and guests) for each banquet and/or conference.
  2. Names of actual attendees (and guests) for each banquet and/or conference.

All conference reports shall be maintained in a binder and shall be made available to read by all Members in good standing. Members in good standing may request a copy of the report.

In cases of unforeseen circumstances or emergencies, when Members are unable to attend a banquet and/or conference, Members should make every effort to contact Staff to try to fill the seat.

Revised: July 17, 2011
Adopted: April 18, 2009
SEIU Local 99 By-Laws Article 3 — Mission Statement

SEIU Members attending conferences shall provide a written report to the Executive Board. Members may also provide an oral report.

The written report shall be submitted within thirty (30) days of conference attendance. A copy of the written report shall be distributed to all Executive Board members at the next regularly scheduled Executive Board meeting following the thirty (30) days.

An oral report may be given at the first Executive Board meeting following conference attendance or may be given at the time the written report is distributed to all Executive Board members.

Written reports shall be listed on the meeting Agenda and shall be filed with the Executive Board Secretary.

All conference reports shall be maintained in a binder and shall be made available to read by all Members in good standing. Members in good standing may request a copy of the report.

Adopted: April 18, 2009

Purpose: In keeping with Local 99’s mission and vision statements to promote increased participation and effective communication from its Membership, this policy provides a platform in which Members are able to directly address the Executive Board with their comments and questions on issues, matters and concerns that impact them in the workplace, in their communities and within their Local.

Only Members at Large shall be allowed to speak on one (1) subject for three (3) minutes. Executive Board Members shall be excluded from registering to the address the Executive Board.

Members must pre-register before the meeting and will be allowed to register for the first fifteen (15) minutes of the meeting [with the Executive Assistant]. The [Executive Assistant] will then give the registration forms to the Executive Secretary or presiding Executive Board Member.

Registration forms will have date, time, name, employee number, industry division, and subject the Member will be speaking to.Purpose: In keeping with Local 99’s mission and vision statements to promote increased participation and effective communication from its Membership, this policy provides a platform in which Members are able to directly address the Executive Board with their comments and questions on issues, matters and concerns that impact them in the workplace, in their communities and within their Local.

Only Members at Large shall be allowed to speak on one (1) subject for three (3) minutes. Executive Board Members shall be excluded from registering to the address the Executive Board.

Members must pre-register before the meeting and will be allowed to register for the first fifteen (15) minutes of the meeting [with the Executive Assistant]. The [Executive Assistant] will then give the registration forms to the Executive Secretary or presiding Executive Board Member.

Registration forms will have date, time, name, employee number, industry division, and subject the Member will be speaking to.

Adopted: March 30, 2007
Revision Adopted: December 08, 2012

When a member of Local 99 uses vacation or personal time to conduct union business at the request of the union and with the approval of the Executive Director, the member will be reimburse for the use of that time.

Adopted: May 17, 2008

A member of SEIU Local 99 may resign from membership in the Local Union only by submitting a signed written request to SEIU Local 99 clearly indicating the member’s intention to resign from membership in the Union.

Adopted: October 18, 2014
SEIU Local 99 By-Laws:
Article 4 – Membership Eligibility and Representational Categories – 1.A., 2.A.
Article 6 – Executive Board – 6.3.C

Local 99 Stewards who are not contractually restricted to their own work sites shall be elected by co-workers through a process of collecting signatures of twenty-five percent (25%) of eligible employees in their bargaining unit, or twenty-five (25) total signatures from eligible employees in their bargaining unit, whichever is less. Where a bargaining unit is not yet in place, stewards shall be elected through a process of collecting twenty-five (25) total signatures from eligible employees in their industry division.